For fleet operators, warehousing, courier and last mile networks: mobile attendance at hubs and on route, driving licence and permit expiry control, trip and load allowances and payroll across dozens of locations.
Zero
Dispatches on an expired licence
Licence, medical and permit validity is checked before a driver can be assigned to a trip.
Same day
Attendance visibility across all hubs
Mobile and kiosk punches consolidate immediately instead of arriving as end of month registers.
90%
Less manual allowance calculation
Trip, load, night out and route allowances compute from recorded duty rather than a supervisor's sheet.
Multi state
Payroll in one cycle
Professional tax, minimum wages and state rules applied per location within a single run.
The reality on the ground
Every conversation with a people team in this sector surfaces the same handful of failures. Here is what they look like and what they cost.
Each hub maintains a paper register. Copies reach head office between the third and the tenth of the following month, some illegible, some clearly filled in retrospectively. Payroll then reconstructs the month under time pressure.
Cost of leaving it: Payroll always late or always wrong, and no ability to see today's manpower at any hub.
Driving licences, medical fitness certificates, hazardous goods endorsements and vehicle permits each expire on their own date. The renewal tracker is a spreadsheet. The lapse is discovered by a transport authority officer, with the load already on the road.
Cost of leaving it: Detained vehicles, penalties, and liability that sits with the operator.
Trip allowance, night out, loading and unloading incentives and route specific payments are calculated by hub supervisors from their own notes. Two drivers on the same route can be paid differently, and nobody can explain the difference to either of them.
Cost of leaving it: Disputes, attrition, and a wage bill nobody can forecast.
Drivers and loaders leave with no notice and no exit conversation. Replacement hiring starts when a vehicle is already idle. The reasons never reach anyone who could act on them.
Cost of leaving it: Idle assets, missed delivery commitments and permanent recruitment cost.
Capability deep dive
Same platform, sector specific defaults. Each capability below arrives preconfigured, so your team edits rather than builds.
A day in the life
Software only sticks when the person using it saves time on their own work. These are the three roles that make or break adoption here.
Needs the shift staffed and the vehicles legal every morning.
Early morning
Sees who has punched in against required headcount for the shift.
Dispatch
Assigns drivers, blocked automatically from anyone with a lapsed licence or medical.
During shift
Approves overtime and records loading incentives against actual work.
Weekly
Reviews attendance exceptions and contractor headcount before invoices are certified.
Runs payroll for dozens of locations across several states.
Daily
Monitors attendance completeness by hub instead of waiting for registers.
Weekly
Works the licence and permit expiry list with hub managers.
Month end
Runs payroll with allowances and state specific statutory computed automatically.
Monthly
Reports attrition and overtime cost by hub to operations leadership.
Uses only a phone, often on a weak network.
Shift start
Punches in at the hub geofence in a couple of taps.
On route
Records night out or trip completion without needing to reach an office.
Renewal
Uploads a renewed licence or medical certificate from the phone camera.
Pay day
Sees payslip with trip and allowance components itemised.
Compliance and audit
Driving licence and medical validity
Current licence class, endorsements and medical fitness evidence retained per driver with expiry history.
Vehicle permit records
Permits and fitness documents held against vehicles with expiry escalation.
Attendance and duty registers
Digital attendance per hub retained with correction trail, exportable in inspection format.
Minimum wages by state
Applicable schedule per location applied in payroll with evidence of compliance.
Provident fund and state insurance
Contributions computed and filed for eligible staff across all locations.
Contractor labour records
Contractor supplied manpower attendance and headcount retained for principal employer obligations.
End to end workflow
One record per person, from the day they join to the day they leave. No spreadsheet handoffs in between.
Stage 1
Joining
Employee created at a hub with licence, medical and document details captured on mobile.
Stage 2
Roster
Shift patterns published per hub with required headcount per shift.
Stage 3
Daily duty
Geofenced punches recorded, dispatch blocked on lapsed licences or permits.
Stage 4
Trip capture
Trips, night outs and loading work recorded against the employee during the shift.
Stage 5
Period close
Attendance exceptions resolved, allowances and overtime computed from recorded duty.
Stage 6
Payroll
Multi state payroll run with statutory deductions and bank files generated.
Integrations and hardware
No rip and replace. HRMione sits alongside the systems and devices already on your floor.
Time capture
Finance
Operations
Rollout plan
A dedicated onboarding lead runs this with you. Nothing here needs your engineering team.
Week one
Hubs and people
Locations, hubs, employees, licences and permit records loaded with expiry dates.
Week two
Attendance live
Mobile geofence punching rolled out at three hubs with exception handling in use.
Week four
Allowances configured
Trip, night out and route allowance rules validated against the previous month.
Day ninety
Network wide
All hubs punching digitally, payroll migrated and attrition reporting in routine use.
Commercial fit
Most operators start with attendance at their three largest hubs and licence expiry control, then extend across the network hub by hub.
Typical headcount
Fleet, warehousing, courier and last mile operators from 100 to 20000 staff across many locations and states.
Indicative spend
Priced per active employee per month, billed annually. Contractor manpower can be tracked as attendance only seats at a lower rate.
Modules in the standard bundle
Case study
Situation
Paper registers reached head office up to ten days late. Two vehicles had been detained in the previous year for lapsed permits, and trip allowances were computed by hub supervisors with frequent disputes.
What we did
Mobile geofenced attendance was rolled out hub by hub, licence and permit expiry control was switched on with dispatch blocking, and allowance rules were centralised per route and vehicle class.
Result
We stopped reconstructing the month. Attendance is simply there, and a driver with a lapsed licence cannot be put on a load even if the hub is short.
Straight answers
Our drivers have basic phones and poor network coverage.
The mobile app is built for low end devices and tolerates poor connectivity, queuing punches locally and syncing when signal returns. Where phones are unsuitable, hub kiosk or biometric capture covers the same workflow.
Can attendance be faked from outside the hub?
Punches require presence inside the hub geofence, and location plus device is recorded with each punch. Where you need stronger assurance, kiosk capture with a photograph is available.
Blocking dispatch could stop operations at a critical moment.
Licence and permit blocking is deliberately hard, because that is the exposure you are trying to remove. Escalation begins forty five days before expiry so a genuine lapse should never reach dispatch day.
We operate across states with different wage schedules.
Location drives the minimum wage schedule and professional tax treatment, so a single payroll run handles all states correctly rather than needing separate runs.
A large part of our manpower is contractor supplied.
Contractor manpower is captured on the same devices, which lets you reconcile invoices against actual attendance and retain the records your principal employer obligations require.
Software Solutions
FAQ
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